INTRODUCTION Since the date of their original Premiere launches both the Star Wars Customizable Card Game and the Star Trek Customizable Card Games have enjoyed a fan following that has grown enormously. No one has been more dedicated to increasing this support than our tournament directors. We know that your hard work and dedication allows players around the world to compete against each other. In order to help you run your tournaments efficiently and effectively Decipher is providing you with this tournament software. Our software does the following things: €Organizes the pairings in each game of your tournament €Keeps track of player point totals €Updates the current positions of each player in the tournament €Saves and sends the tournament results to Decipher Decipher developed and distributed this software at no cost to tournament directors. That means that Decipher cannot warranty the software. Also, because we have no idea what kind of shape you keep your computer in, we cannot be responsible for lost data of any kind. A good rule of thumb: back up your important files before you install any software. *Please Note: Any use by the Tournament Organizer software of the word Swiss refers to Decipherıs Constructed Deck tournament type. WHAT YOU NEED TO GET STARTED Our program runs on both the Macintosh and Windows 95/NT operating systems. Hereıs the equipment youıll need to use our software: MACINTOSH Required: any Macintosh with 3 megabytes of free memory and 10 megabytes of free hard disk space. Preferred: model 68030 or better, 256 colors or more, and 4 megabytes of free memory. PC Required: Windows 95/98/NT 4.0, 4 MB RAM, and 10 megabytes of free hard disk space. This manual assumes that you have received and read the most current copy of the Decipher tournament guide. If not, please visit our web site at www.decipher.com for more information. INSTALLATION Installers for both Macintosh and PC versions are provided on your CD. MACINTOSH INSTALLATION First, insert the Decipher CD-ROM into your CD-ROM drive. When its icon appears, open it by clicking on it. Find the file named Install Star Wars CCG Organizer for the Star Wars CCG Tournament Organizer (and/or Install Star Trek CCG Organizer for the Star Trek CCG Tournament Organizer). Click on the icon to start the installation process. Next, the installer will ask you which folder you wish to install the software in. We suggest you use the default folder name Star Wars CCG Organizer that weıve provided. If you are going to run tournaments for both CCGs you will need to install both versions of the program as they are completely separate. They should reside in separate folders on your hard drive. Once the installation is finished, the Star Wars CCG Organizer folder will automatically open. Click on the Star Wars CCG Organizer icon to start the program. WINDOWS INSTALLATION If you have the Windows 95 or Windows NT operating system, start the installation process by sliding your CD-ROM into your CD-ROM drive. If youıve enabled the ³Autorun² feature, the setup routine will automatically run. If ³Autorun² isnıt enabled, simply open up the my computer program by clicking on its icon which should be sitting on your desktop. Now, click on your CD-ROM icon to display the contents of the disc. Find the file named ³Setup² and double click on it. This will start the setup routine. The installer will automatically insert an item called Star Wars CCG Organizer (or Star Trek) into the Start Menu. As in the Mac version, you will be prompted for the name of the folder you want to store the program in. Use the default. Once installation is complete, click on the Star_Wars_CCG_Organizer in the Star_Wars_CCG_Organizer folder to start the software. If you are going to run tournaments for both CCGs you will need to install both versions of the program as they are completely separate. They should reside in separate folders on your hard drive. HOW THIS MANUAL IS ORGANIZED This manual explains our softwareıs screens and options in the order you would normally encounter them the first time you enter results for a tournament. Some screens and options wonıt be encountered after you run the software for the first time. These screens will be clearly identified. The manual describes the functions assuming you are running a Star Wars CCG tournament, and then outlines differences encountered if you are using the Star Trek CCG version. This screen will be displayed the first time you run the software. You will not see it again. Please read it as it contains important information! Once you have read it, you can Œclickı on to the next screen. The first time you start the Tournament Organizer, youıll be prompted to register yourself by filling in the director registration screen. Please enter your details carefully. Use the TAB key to move between fields so that they are completed in the correct order. Take care with entering your address. If you live in the U.S.A. it will prompt you to enter country and postal (zip) code before City and State to allow use of the automatic look up feature. If you live in Europe, entering your country name will automatically add the correct country prefix to your postal code. When you have completed the screen check the details and then click the register button. (It is possible to edit this information later if you discover you have made a mistake, or if details change.) If you click Quit at this point these details will not be saved and the next time you use the software you will need to go through this routine again. Note: As a tournament director, you should have an identification number supplied by Decipher. Youıll need to fill in this number on the director registration screen in order to use the program. If you donıt have an ID number, or youıve forgotten your number, contact our tournament coordinator at tournaments@decipher.com. Remember that if you run tournaments for both games you will need to fill out the registration screen on both versions of the software. Please make sure your details are correct! Your ID numbers are different for both games. Next up is the new tournament details screen. You will see this screen each time you begin a new tournament. We strongly recommend that you give each tournament a name, possibly containing the location and day or date. This will help you identify stored data files. Once youıve got that figured out, the rest is easy. Enter the date the tournament will occur using the pull-down fields. If you are using the software to run a sanctioned event you must indicate which format of event (Constructed Deck, Junior etc) you are going to run. This is chosen from the Œtournament formatı pull-down. You can use the software to run a non-sanctioned event of Constructed Deck type. It will still compute pairings and scores but will not save or send the data. You must also indicate if you are using the software to run the event in real time, or just to enter the results after the completion of an event you ran manually. Example: Marvin owns the gaming store where a tournament is taking place. He starts his Tournament Organizer. Because he has used the software before, he doesnıt need to fill out the director registration screen and the first screen he sees is the new tournament details screen. Marvin starts by inputting a tournament that happened a week previously. He has given it the name ³Marvinıs Omaha Tournament² and fills that name in the first blank. He then selects last Saturdayıs date from the pull down fields. He chooses the ³Use paper based command cardsŠ² which allows him to advance to the next screen and recreate the tournament (which will be described in more detail below). Later, Marvin restarts the Tournament Organizer in preparation for the upcoming tournament. He gives his upcoming tournament the name ³Marvinıs Lincoln Tournament.² He selects the correct date, his chosen sanctioned format, and the Œreal timeı option. No matter which method Marvin uses, by clicking save heıll end up at the tournament administration screen. Most of your work will be done on this screen. At this stage of your tournament the screen will be entitled registered players. In running your tournament the first step involves registering the players who will be playing in the tournament. Then you pair the players and enter the results. You accomplish these steps by using the player library and the tournaments table. The player library is actually a permanent record (just like an address book) of players who play in your tournaments. Each time a new player enters ANY of your tournaments, add them to this list. If a player is not listed here, he or she canıt be registered for a tournament. To add a player to this list, you need to fill out his or her player information screen, which contains that playerıs details. To add a player who has never played in one of your tournaments, press the new button just above the player library. This will bring up a blank player information screen. This screen is fairly self-explanatory. Fill out the blanks with the player information. Please use the TAB button to move between fields. (If the software automatically adds partial information to a field, to avoid deleting it you will have to click into that field instead of using the TAB key.) PLAYER ID NUMBER Every player who enters a sanctioned tournament needs to have a unique player ID number that never changes. This is the number that identifies them within our rating scheme. It must be entered into the player library. A playerıs ID is created from a combination of their first name, last name and date of birth (mm/dd/yy). Once created it should never be changed. No capital letters, spaces, hyphens, periods, commas or slashes should be included. Zeroes should be added to single digits within the date of birth. For example, James Smith, with a date of birth of 4/6/67 (April 6, 1967) would have the following player ID: jamessmith040667 Nicknames should not be used. The normal form of the first name, as entered into the first name box, should be used. If a first name is always preceded by an initial that was included in the first name box, then the player ID should include that initial. For example, a player called R. John Brown, date of birth 11/2/60 would have the following ID: rjohnbrown110260. Itıs easy. The software will help by checking that the player ID is exactly the same as the first name box combined with the last name box and the correct form of the date of birth. If it does not match then it will display an alert box and allow you to go back and change it. When you have completed the form you have three choices. Cancel will delete all the information in the form. Save will enter this player into your player library. The register button is a shortcut that will automatically enter the player into your library and register them into the current tournament. To change or update information about one of the players in your library, highlight the player whose record you wish to edit by clicking on his or her name in the player library. Then click the edit button in the player library, or simply double click on the personıs name. This will bring up that personıs player information screen. Click and highlight the information you want to change. Click the save button once the information is correct. If you run both types of tournament you will have to build up a player library in both versions of the software. If you have all of the playersı names in your player library, you are ready to register them for the tournament. Register each player by highlighting his or her name in the Player library and then clicking the register button on the left side of the screen. Note: You should also be able to register players simply by dragging them from the player library to the tournaments table. The playerıs name should then appear in the current tournament table. Unlike the player library which lists all of the potential players, the tournaments table lists only those playing in the current tournament. Note: If they are registered in the current tournament you will note that their names are Œgrayed-outı in the player library. When every player who is playing is listed in the tournament table, itıs time to pair them up against each other. Note: If you chose the manual option where you are entering results only, the process begins in the same way as above. When you have registered all the players who played in the tournament into the tournament table you click the pair button. A message screen informs you that results are to be entered on the player status screens. You are required to fill out each registered playerıs player status card with the details of each game that they played. More about manually filling out the player status card later. If you chose ³Šmanage your tournament in real time² on the new tournament screen, pressing the pair button will cause the software to divide the players in half and pit them against each other. Allegiances will be randomly assigned for the first game. You should now be looking at the tournament administration screen. Note the new details. First, the register and remove buttons are grayed out and unusable. This does not mean that you cannot add or remove new players during the tournament (we will describe how to do this later), but it does discourage the practice in normal play. In the Tournament table, the players have been paired against opponents for the first game, (in the Star Wars version, Light Side players to the left and Dark Side players to the right). If there are an odd number of players a bye will have been awarded at random. In between each dueling pair are two columns: result and Œdiffı (abbreviation for differential). More about them in a minute. Now comes the fun part. Start the games. While the players compete, check the read-out at the top of this screen to make sure the information correctly shows the date, number of players, game number and round number. Once players bring the results of their battles to you, you can begin keying in the information in the result and diff column. The result column allows you to input the outcome of each game by showing how the game ended for the player on the left (Light Side player in the Star Wars version). Use the pull- down menu to select either a Full Win, a Full Loss, a Modified Win, a Modified Loss or a True Tie. Remember ‹ this is the left hand playerıs result. Note: A Modified WIn/Loss is a Œ1 pointı win or loss. This is the outcome chosen for a game that times out, or for a win that does not fulfill a scenario requirement. Then fill out the diff column by replacing the highlighted zero with the differential amount (as defined in the Tournament Guide. In Star Wars, the number of cards left in the winnerıs Life Force. In Star Trek, the difference in the point scores at the end of the game). The software will automatically add a minus to the differential if the result was a loss. A Star Wars CCG example: Mark Pendleton is battling Hugh Shepherd. Mark is playing the Light Side, so his name is to the left, while Hughıs is to the right. Mark beats Hugh, well within the time limit. Mark has six cards in his Life Force when the game finishes. The Tournament Director uses the result column to record a Full Win for Mark. The program automatically highlights the zero in the diff column. The Tournament Director types in a 6 to record the card differential. He records the information for each pairing as their game is completed. If the Light Side player suffers a loss then the differential value will automatically be converted to a negative amount. True tie is the only selected result that will allow a zero differential to be recorded. When you have entered all results and checked they are correct you are ready to move on to the next game. You indicate this by hitting Œpairı. ADMIN BREAK At the end of each game or round it is possible to add or remove players from the tournament. This is the only time this can happen. If they arrive part way through a game they will have to sit out until it is finished. The admin break facility is accessed after you have entered all the results for a game. When you hit pair to begin the next game you will be asked if you wish to add or remove players. The register and remove buttons will become usable. To remove a player just highlight his or her name in the Tournament table and then click the remove button. To register a player highlight his or her name in the player library and then hit the register button (or drag and drop). Be very careful when doing this. When you have finished adding and removing players hit the pair button again to re-pair the total field of players. The program will automatically match up players for the next game and switch them to the opposite allegiance. Players who have been added will be assumed to have a score of 0(0) and slotted into the pairings based on that score. The software will save the results of games that players who are removed have played so these can be incorporated into the ratings. Subsequent pairings are determined in a similar way to using command cards, with higher scoring players being paired off against each other and so on down the scorings. The software will also do its best to prevent two players meeting twice with the same decks in the same tournament. At any point during the tournament, you can get a running total of all playersı scores and their current position by clicking the status button, which will take you to the tournament status screen. This screen will be automatically updated every time a game result is entered on the tournament administration screen. It shows the current position of all players in the tournament and their total cumulative score. At any time during the tournament you can get access to an individual playerıs status by double clicking on their name in the tournament table section of the screen. This shows their results as they progress through the tournament. Remember, the outcome is that achieved by the player whose status card it is, not their opponent. CHANGING PAIRINGS It is possible to modify the pairings that the software assigns. This should only be done immediately after the pairings have been assigned. If game results have been entered, pairing can still be manipulated, but only between players with no result entered yet. Players with results already entered can be switched between themselves (their allegiances can be swapped). To enable pairings manipulation you first have to use a Œthree-keyı press as follows: Mac: PC: You will notice that the central pull-down disappears. Now you can highlight a player that you wish to move to a different pairing and Œdragı his or her name to a different slot. The name in that slot will switch places with the name you are moving. You can do this any number of times. Pressing the 3 keys again Œtogglesı you back to the normal operating mode of the software. Please note that pairing manipulation of this kind should not normally happen in a sanctioned environment. Very occasionally, in a long tournament, the software will re-pair players who have already played each other with the same allegiance. This will only happen at the lower scoring end of the players. Re-pairing is an option you can consider at this point, or you can leave the pairing as it is. Tournament rules require that a minimum of two rounds of two games be played in a Star War CCG tournament. Once all games have been played, click the finish button and the software will save the tournament results. If you attempt to do this before two rounds have been played a warning screen will point out your error. No changes can be made after the finish button is clicked. The results of the tournament will be saved in your ŒUnsent resultsı folder. USING THE SOFTWARE TO ENTER THE RESULTS OF A MANUALLY RUN TOURNAMENT If you chose this option on the new tournament screen, you enter the results of your tournament by filling out each playerıs player status. As in real time pairing, you still must register each player first and then click the pair button. Clicking the pair button causes the first playerıs status screen to open automatically. When it is closed,. the next playerıs status screen will open automatically. This will continue through all the registered players in the order they appear in the tournament administration screen. You can also open a playerıs status screen by clicking on their name in the tournament table. Remember ‹ double clicking on their name in the library pulls up their player information card. In the player status screen youıll see a set of pull-down menus very similar to those found in the tournament table screen. Use these menus to enter the results for each game as they relate to the player whose card youıre updating. There are some differences. You have to indicate manually which allegiance was played. Take great care when doing this. Once picked, the program automatically assumes the player will switch sides for the next game in the same round ‹ as sanctioned tournament rules dictate. Though differently named, the outcome column is virtually identical to the result column you use in the tournament table when entering results of a software run tournament. Use it similarly. The outcome is for the player whose status screen is open, NOT the opponent selected via the pop-up menu. Our software automatically adds some information to the other registered playerıs player status cards, but you will need to visit each playerıs player status card separately to make sure that each gameıs results are tabulated. When you are satisfied that you have entered all of your data, return to the main tournament administration screen and click the finish button. This will prompt you to save your results to the unsent results file. SPECIAL NOTES ON RUNNING A JUNIOR TOURNAMENT This is identical to running a normal Constructed Deck tournament. However the software will only allow a player to be registered in the event if their birthdate shows they are 14 years or under. SPECIAL NOTES ON RUNNING A SEALED DECK TOURNAMENT This works in a similar way except that in the case of Star Wars CCG a tournament consists of a series of games rather than rounds. Players keep the same allegiance throughout the tournament. Players coming late will be assigned an allegiance at random. If players are removed from this type of tournament before it is completed then byes may be awarded to a number of players. This is likely to happen if more players of one allegiance leave. In normal Star Wars CCG sealed deck tournaments, the top scoring Light Side player faces off with the top scoring Dark Side player in a final play-off game. To remove all the other players from the tournament except these two, use the sealed deck last game option from the tournament pull-down menu. This shortcut will automatically remove all players except the two finalists. Hitting pair a second time will automatically pit them against each other in a final game. This option is available in the Star Trek CCG version of the software although this final play off game is not part of the normal sanctioned format. It is allowable and tournaments that are returned with this play-off game included will be sanctioned. SAVING YOUR TOURNAMENT RESULTS Whether you used manual or automatic pairing, clicking the finish button will prompt you to save the results of your tournament. The program automatically supplies the name you used when you set up the tournament, though you can change it now if you wish. Once the correct name is filled in, click the save button and the tournament results will be saved, as a default, in the unsent tournaments folder. Note: Our software automatically saves the current information periodically. If you quit the game, either on purpose or accidentally, you will be returned to the most current unfinished tournament when you restart. SENDING THE DATA TO DECIPHER Decipher asks that sanctioned tournament results be sent no later than one week after the tournament. If you have an Internet connection, you can do this using our tournament software. Your first step is to use your Internet connection software to establish a PPP connection. If you donıt know what a PPP connection is or whether you have one, contact your Internet service provider to ask for details. Once you establish the PPP connection, the next steps are easy. First, select the send exported file from the tournament menu at the top of the screen. A list of your saved tournament listings will come up. Select the file you want to send to Decipherıs central ratings server by highlighting it and then click the open button. You will be asked if you wish to send the selected file to Decipher. Press yes and the file is transferred to Decipher. Press no and youıll be transferred back to the Tournament pairings screen. This action will also automatically move a copy of these results from the Unsent folder to the Sent folder. You can also save the results of a named tournament on a 3.5² disk and mail it in to Tournaments Coordinator, Decipher Inc. PO Box 56, Norfolk, VA 23501. Please make sure that after copying the file on to a disk you move the results file into the Sent folder to avoid confusion. You can also email the results file as an attachment, to tournamentresults@decipher.com. APPENDIX The above guide takes you through all the steps you will normally take to run your tournament using the software, either in real time, or after the event to record the results and send them to Decipher. There are other options that are available from pull-down menus. From the main tournament administration screen the File menu gives you these options: €Open tournament ­ this allows you to open the data file of a previously run tournament. You would do this if you needed to view the final results and/or send them to Decipher. €Update director info ‹ use this to make changes to your details. Be warned ‹ if you change the tournament director id it will automatically de-sanction any tournament that is in progress. €Preferences ‹ for the Star Wars CCG version this is preset for a normal deck size of 60 (and will therefore not let you enter too high a differential). You can change this manually. €Abort this tournament ‹ self explanatory. All data entered so far for that tournament will be lost. €Set ratings server ‹ ignore for the time being. The Tournament menu gives you these options: €Show player status €Register player €Remove player €Pair next round €Show tournament status €Finish tournament These six options are all repeats of the clickable buttons on the main screen. €Export tournament info €Send exported file These options are used to save tournament data, and to send tournament data to Decipher. The last two of these are also available from the tournament status screen. Tournament info should only be exported when the tournament is completed. Please note: If you wish to install the software on more than one computer, you may wish to copy your data files which will include all the player details in your player library. In the PC version, this data is stored in the .4dd file. In the Mac version it is stored in the .data files.